The Segment Workflow feature in FireSign 3.3 facilitates the creation and approval of digital signage messaging prior to public display.

The basic workflow process follows these steps:
• A content author creates a new message segment then requests approval.
• An editor reviews the segment and either requests revisions or marks the segment as approved.
• Once the segment is approved, it can no longer be changed and it may be scheduled to play by either the author or the editor.

Setting up Projects and Users

A user with FireSign Server access must first enable the Workflow process for each project.

Workflow Enabled

Next, the server administrator must define the creation and approval hierarchy by configuring the user rights on the User Detail Screen. An author has permission to “Alter Segments,” while an editor has the ability to “Approve Segments.” In scenarios where you may have more than one user with approval authority, segments will only need to be approved by one such user.

Admin Rights

Using the Workflow Feature

With your permissions in place, a content author is now able to create a new message segment in FireSign Studio. The status of the segment is shown as “In Production.” Once the author believes the segment to be complete, he or she may “Request Approval.” A dialog box appears with the title “Submit Request for Approval.” Any editors for this project are listed below the comments field with the option to include them in the approval process.

Approval Request

The editors chosen in the dialog will receive an email requesting approval for the segment. At this stage, the segment can no longer be edited using FireSign Layout, and the segment status is changed to “Pending Approval.”

Next, an editor must now log into FireSign Studio, and find the Segment Detail screen for the target segment. The editor has two choices at this point. They can (1) approve the segment or (2) send it back to the author for further revisions.

By clicking “Needs Revision,” the status of the segment reverts back to “In Production,” and the segment may be edited once again. A notification email is sent to the author along with any comments from the editor.

When the editor clicks “Mark As Approved,” the status of the segment changes to “Approved.” A confirmation email is sent to the author, and the segment can now be used in a schedule.

Pending Approval

By enabling the Workflow feature, you add a powerful tool for keeping your messaging and branding consistent while allowing multiple users to create content for your FireSign digital signage system.